Odoo Implementation for Process Optimization in a Military-Tech Company

Client Profile

Stetman is a high-tech engineering company focused on integrating satellite-based internet communication systems into mobile platforms used in defense and security operations. Their work involves equipping vehicles with advanced communication solutions, requiring a high level of precision, accountability, and operational agility.

As their operations expanded — with increased production volumes, more complex logistics, and growing project demands — Stetman recognized the urgent need for a modern, integrated ERP system capable of supporting their unique business model.

Challenges

Stetman faced a number of operational challenges as their business grew:

• Outdated legacy systems that couldn’t scale or support complex workflows.
• The need for full automation of operations in line with international accounting and compliance standards .
• Ensuring financial transparency and regulatory compliance .
• Managing inventory efficiently , especially with fast-moving components and complex logistics.
• Optimizing production processes for assembling mobile communication equipment.
• Streamlining customer interactions , including subscription-based services for satellite connectivity.
• Implementing a flexible HR and payroll system that supports dynamic workforce needs.

These challenges required a robust, scalable ERP platform that could unify operations while adapting to the specific needs of a high-security, high-complexity environment.

The Odoo Solution: Customized ERP for Defense-Tech Operations

Self-ERP developed and implemented a comprehensive Odoo ERP system , fully tailored to the unique requirements of Stetman’s operations. Key areas of automation included:

Advanced Accounting 

A fully customized accounting module was developed to replace outdated systems and support Stetman’s compliance needs. Key features include:

• Asset and intangible asset management
• Partner and vendor accounting (including multi-currency and expense tracking)
• Import and customs processing (including handling of advance payments and currency fluctuations)
• Costing and production cost calculation
• Tax compliance , including VAT tracking, tax event recognition, and integration with external reporting systems
• Payroll and HR accounting , including leave, benefits, and employee documentation

Production Management

Custom workflows were configured for planning, sourcing semi-finished components, and final assembly — tailored to the complexity of building mobile communication systems.

Warehouse & Inventory Logistics

Multi-warehouse tracking, real-time inventory visibility, and integration with procurement and production routes were implemented to ensure accurate stock control.

Sales & Procurement Automation

Quoting, supplier management, inventory tracking, and supplier performance analysis were automated for greater efficiency and visibility.

Customer Subscription Management

A custom module was built to manage satellite service subscriptions, including recurring billing, service status tracking, and customer notifications.

Component & Work-in-Process Tracking

Precise tracking of materials, parts, and semi-finished goods was introduced to reduce downtime and optimize inventory flow.

Custom Document Templates

Tailored document templates (invoices, delivery notes, service reports, etc.) were configured to align with Stetman’s operational and branding requirements.

Results

The Odoo implementation delivered significant improvements across Stetman’s operations:

Full replacement of legacy systems – Stetman now manages all official accounting and operations in Odoo, eliminating dependency on outdated platforms.

Production optimization – Clear management of components and production routes has reduced errors and accelerated output.

Inventory control – Real-time tracking across multiple locations ensures readiness and supports mission-critical delivery timelines.

Transparent subscription tracking – A powerful tool for managing satellite service subscriptions ensures timely payments and service continuity.

Scalable foundation – With Odoo as its backbone, Stetman is now positioned to scale operations, expand into new markets, and integrate new technologies seamlessly.

Conclusion

The Odoo implementation by Self-ERP marked a strategic milestone in Stetman’s digital transformation. By replacing outdated systems with a modern, integrated ERP platform , Stetman has built a transparent, efficient, and future-ready operational foundation — essential for high-stakes environments in the military and defense technology sector .

This case demonstrates how Odoo can be tailored to meet the most complex business needs , even in highly specialized and regulated industries.